# Building a Career at PT Otsuka Indonesia: Company Overview and Secretary Senior Staff Opportunity
Established in 1974, PT Otsuka Indonesia operates as a prominent joint venture within the pharmaceutical sector, partnering with the renowned Otsuka Pharmaceutical Co., Ltd. based in Japan. Situated on a sprawling 48,397-square-meter facility in Lawang, a charming town located in East Java, the company focuses on manufacturing and distributing a diverse portfolio of healthcare solutions. These range from intravenous infusion fluids and ethical medications to specialized medical nutrition products and advanced medical devices.
The organization's flagship infusion fluids have successfully captured the domestic pharmaceutical market, earning a stellar reputation for unwavering quality and reliability. This early triumph catalyzed expansion into ethical pharmaceuticals, specialized nutritional formulations, and medical equipment. Every production line strictly adheres to national and international manufacturing standards, including Good Manufacturing Practices for Pharmaceuticals (CPOB), Medical Devices (CPAKB), and Processed Foods (CPPOB). Furthermore, the facility holds esteemed certifications such as ISO 9001 for Quality Management, ISO 22000 for Food Safety, ISO 14001 for Environmental Management, ISO 50001 for Energy Management, alongside official Halal credentials and Authorized Economic Operator (AEO) status for streamlined international trade.
For professionals seeking a dynamic career within a globally recognized healthcare leader, PT Otsuka Indonesia presents an exciting employment opportunity.
## Job Vacancy: Secretary Senior Staff
PT Otsuka Indonesia is currently looking for a dedicated and organized professional to fill the Secretary Sr Staff position. In this capacity, the candidate will deliver high-level, comprehensive administrative assistance directly to one Business Unit Director and two Directors within the Sales and Marketing divisions. Success in this role demands exceptional multitasking abilities, meticulous attention to detail, and seamless communication skills tailored to a fast-moving corporate setting.
Key Roles and Responsibilities
The appointed candidate will shoulder vital operational duties to ensure executive leadership functions efficiently:
* Executive Calendar Management: Oversee schedules, coordinate meetings, send calendar invitations, issue timely reminders, and handle diverse daily administrative requirements for the designated directors.
* Corporate Travel Coordination: Plan and execute seamless business trips—encompassing flight reservations, hotel accommodations, travel advances, expense reconciliations, and vendor-related logistics.
* Document Workflow Control: Supervise papers awaiting executive approval, carefully review contents before signing, and provide necessary contextual summaries or track follow-up actions.
* Financial and Expense Administration: Process corporate credit card settlements, manage reimbursement claims, handle medical and transportation claims, and oversee related vendor invoices.
* Correspondence Management: Draft, review, and coordinate official business communications, including incoming and outgoing mail, alongside documents pertinent to Sales, Marketing, and broader corporate objectives.
* Routine Operational Support: Facilitate recurring events such as monthly divisional meetings, compile and distribute progress reports, manage mobile phone utility bills, and supervise standard internal administrative workflows.
* Ad-Hoc Assistance: Deliver swift, dependable support for urgent, unscripted requests and day-to-day operational necessities originating from the executive team.
## Candidate Profile and Qualifications
To thrive in this multifaceted administrative position, applicants must meet specific educational, experiential, and competency benchmarks.
Essential Qualifications
* Educational Background: Hold a minimum of a Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or a closely related discipline.
* Professional Experience: Accumulate at least 1 year of hands-on experience working as a Secretary, Executive Secretary, Personal Assistant, or in a comparable corporate administrative support capacity.
Required Skills and Competencies
* Language Proficiency: Demonstrate strong written and verbal communication skills in English, enabling smooth interactions with expatriate executives and internal stakeholders.
* Organizational Mastery: Exhibit stellar time management and organizational capabilities, allowing for the successful handling of competing deadlines and multiple priorities concurrently.
* Technical Literacy: Possess advanced proficiency in Microsoft Office applications, with a specialized focus on Outlook, Word, Excel, and PowerPoint.
* Preferred Advantage: Conversational or working proficiency in the Japanese language will be considered a distinct competitive advantage.
Additional Expectations
* Demonstrated history of supporting multiple senior leaders, preferably at the Director or Business Unit Head level.
* Familiarity with managing complex travel itineraries, expense tracking, corporate credit card protocols, and official documentation procedures.
* A naturally proactive, highly detail-oriented, and adaptable mindset capable of operating independently within a high-speed corporate atmosphere.