# Career Opportunity: Accounting, Administration, and Finance Assistant at the Embassy of Switzerland
The Embassy of Switzerland in Indonesia serves as the official diplomatic bridge between the two nations, fostering collaboration across political, economic, legal, scientific, and cultural sectors. As part of its commitment to maintaining robust international relations and supporting local development, the Embassy is currently seeking a highly qualified professional to join its team in Jakarta.
This role offers a unique opportunity to contribute to significant diplomatic and development initiatives within a dynamic, international environment.
## Job Overview: Accounting, Administration & Finance Assistant
The Embassy is looking to hire a dedicated professional for a one-year fixed-term contract. The successful candidate will provide essential operational support to ensure the smooth execution of Swiss development programs in Indonesia.
Core Responsibilities
The role is multifaceted, requiring a blend of technical financial expertise, administrative oversight, and logistical coordination:
* Program Implementation Support: Assist the National Disaster Management Agency (BNPB) in preparing administrative and financial documentation, ensuring full compliance with SDC procedures. This includes managing procurement requests, contracts, invoices, and payment processing.
* Financial Integrity and Reporting: Maintain rigorous quality control over financial documents. Responsibilities include registering payments, utilizing accounting software (Vision+), managing monthly financial reporting, and conducting regular cash flow planning.
* Budgetary Oversight: Work closely with the Program Manager to monitor the Direct Action budget, track expenses, and ensure that all contracts and purchases are accurately recorded and updated.
* Logistics and Quality Control: Manage correspondence and ensure high standards for all produced documentation, including activity reports, terms of reference, and official communications. Provide logistical support for field missions and high-level meetings.
* Communications Support: Facilitate minor translation tasks between English and Indonesian, support event organization, and assist with official communication channels, including newsletters and social media updates.
## Essential Qualifications
To be considered for this position, candidates must demonstrate a strong professional background and the ability to operate effectively within a multicultural diplomatic setting:
1. Education: A Bachelor’s degree in Accounting, Administration, Finance, Business Administration, or a related field.
2. Professional Experience: 2 to 5 years of relevant experience in accounting, financial reporting, procurement, and administrative support, preferably within an international development context. Background in disaster risk management is highly regarded.
3. Technical Proficiency: Advanced command of Microsoft Excel and Word, alongside practical experience with professional accounting software.
4. Regulatory Knowledge: Solid understanding of the Government of Indonesia’s financial policies, specifically the Standar Biaya Masukan (SBM).
5. Language Skills: Exceptional fluency in both English and Indonesian. Proficiency in German or French is considered an additional asset.
6. Soft Skills: Proven integrity, a proactive work ethic, strong negotiation skills, and the ability to thrive in a team-oriented, multicultural workplace.
## Application Instructions
The Embassy of Switzerland provides a professional working environment with competitive compensation and attractive social benefits.
Interested candidates who meet the specified criteria are invited to apply by submitting the following documents:
* The official FDFA job application form (available for download via the Embassy website).
* A formal motivation letter.
Please submit your complete application via email to [email protected]. Ensure that your email subject line follows this format: “Your Full Name – SDC Administration and Finance Assistant.”
Please note: Only those candidates shortlisted for an assessment will be contacted by the Embassy.